How to increase optimal workflow(the theory)
#1
Flow is the mental state of operation in which a person performing an activity is fully immersed in a feeling of energized focus, full involvement, and enjoyment in the process of the activity. In essence, flow is characterized by complete absorption in what one does.

Condition
A flow state can be entered while performing any activity, although it is most likely to occur when one is wholeheartedly performing a task or activity for intrinsic purposes. Passive activities like taking a bath or even watching TV usually don’t elicit flow experiences as individuals have to actively do something to enter a flow state.

Flow state or how to increase flow

1.One must be involved in an activity with a clear set of goals and progress. This adds direction and structure to the task.

2.The task at hand must have clear and immediate feedback. This helps the person negotiate any changing demands and allows him or her to adjust his or her performance to maintain the flow state.

3.One must have a good balance between the perceived challenges of the task at hand and his or her own perceived skills. One must have confidence that he or she is capable to do the task at hand.

4.You are focused on process, not the immediate outcomes.

5. You have strong relationships with mentors/coaches, and use them as models and guidance.

6.You are keenly aware of how much you do not know, and the gap between your present abilities and your longterm goal.

7.You can accurately and precisely describe the skills you want to build.

8.You think about improving your skills all the time.

9.You approach your daily work with enthusiasm.

10.You are balanced between building with repetition and seeking innovations.

11.You are going outside of your comfort zone in zone relevant too the task to keep you interest.

12.You are constantly adapting and refining your learning process too keep thing challenging and interesting.

13.You work in a environment and with person that stimulate you

14.Distraction free environment

Also see Common pitfalls to flow state

How to stay motivated
1.A need
2.Something to satisfy


How the motivation grow and die
1.Motivation continue until goal is reach(if the motivation didn’t switch to something else)
2.Motivation become stronger near the end road (you nearly achieve it. Boost of confidence)
3.Drop of motivation after the goal is reach(find a new goal or try a different approach)
4.Strong at the beginning(illusion of being able to do anything)

The following explanation are relevant for someone with motivation problem



Physiological needs
physiological needs are the physical requirements for human survival. If these requirements are not met, the human body cannot function properly, and will ultimately fail. Physiological needs are thought to be the most important; they should be met first.
Air, water, and food are metabolic requirements for survival in all animals, including humans. 
Safety
With their physical needs relatively satisfied, the individual's safety needs take precedence and dominate behavior. In the absence of physical safety – due to war, natural disaster, family violence, childhood abuse, etc. – people may (re-)experience post-traumatic stress disorder or transgenerational trauma. In the absence of economic safety – due to economic crisis and lack of work opportunities – these safety needs manifest themselves in ways such as a preference for job security, grievance procedures for protecting the individual from unilateral authority, savings accounts, insurance policies, reasonable disability accommodations, etc.
Safety and Security needs include:
• Personal security
• Financial security
• Health and well-being
• Safety net against accidents/illness and their adverse impacts

if all any of those requirement are not meet to a percieved acceptable level flow state will derail because of invading thought that need to be addressed.Note that some of those need aren't Physiological needs and can be ignored but those thought will still keep resurfacing aslong as the safety level is not acceptable.

Goal setting why it related to self-esteem

We achieve goal to secure more well being.

All humans have a need to feel respected; this includes the need to have self-esteem and self-respect. Esteem presents the typical human desire to be accepted and valued by others. People often engage in a profession or hobby to gain recognition. These activities give the person a sense of contribution or value. Low self-esteem or an inferiority complex may result from imbalances during this level in the hierarchy. People with low self-esteem often need respect from others; they may feel the need to seek fame or glory. However, fame or glory will not help the person to build their self-esteem until they accept who they are internally. Psychological imbalances such as depression can hinder the person from obtaining a higher level of self-esteem or self-respect.

Motivation come in different form for many of use let explore some of the major theme.

Motivation is based on interest: You work hard when you want to discover new thing; that is, when what is learn is important to you. You don’t want to go to bed without learning new things

Motivation is based on self-efficacy: You work hard when you can perceive yourself as capable of doing well; that is, when you have confidence in you’re capabilities to a learning task. You like to be good at what you do

Motivation is based on attribution: You work hard when you believe that this effort will payoff; that is, when you attribute you're successes and failures to personal effort. You like to take credit for the work that as been done.

Motivation is based on achievement goals: You work hard when you're goal is to understand the material, which can be called having a mastery goal orientation. You like to set goal and success.


Q.How to gauge level of flow

A. You can feel like nothing exist but the motivation you have for that task to be achieved
B. You can lose sense of time when doing that goal
C. You feel 100% focus
D. You feel energize

Key to success
1.Work flow
2.Energy(food and water)
3.Will
4.Time
5.Effort
6.Look at the path not so much at the goal(focus your attention in the moment as much as possible)


How to make a clear goal

Specific- Your goals need to be specific.  That means you will need to ask yourself what you want to accomplish, why you want to accomplish it, and who is involved in helping you accomplish this goal.  You will also need to identify any impediments and constraints to accomplishing your goals.  I know this may seem like a contradiction to the first point, but there is a difference between being specific and being too specific.

Key to clear goal
Measurable
Attainable
Relevant
Deadline

Tips Make it fun and rewarding

How to make a smart goal
"The key is not to prioritize what’s on your schedule, but to schedule your priorities."

Common pitfalls to flow state
1.You’re goal are to easy or hard to achieve.
Can lead too a lose of interest in the task at hand.

2.You didn’t set the right time to achieve you’re goal.
You have other priorities that get in the way or you simply don't have time due to other obligation that you can't subtract yourself from.

3.You have no energy(Sugar)(glucose)(food)(will).
Bring a drink and a snack if possible before starting any task if possible so that you can function properly for the task at hand.

4.You have negative thought and or fear about the goal to achieve(will)it ok but don’t let them stop you.
“Nothing can stop the man with the right mental attitude from achieving his goal; nothing on earth can help the man with the wrong mental attitude.”
-Thomas Jefferson

5.You have lost interest(many reason many answers).
“Once you learn how to calibrate a challenge, there’s nothing in the world that’s not interesting.”
-Annie Murphy Paul

6.Getting discouraged when progress is slow.
If you find that you progress slowly you might went to review how you do the task or ask for help but you should always be patient with yourself will learning anything new and never let yourself drift away from a task to go procrastinate.

7.Setting goals that require a major disruption in everyday life Could lead you to think about other stuff that also need to be done but are reported because of the goal you set for yourself.Clear you're mind and stay focus on the task know you're priority
If you can try to delegate task or try to lower the time you spend on the task.
You still have a life other then you're goal just prioritize what you should be doing.

8.Not having long or medium term goals to work toward on the horizon.

9.Hesitating to share your goals with others.

10.Trying to do too much too quickly.
It the best way to feel overwhelm

11.Start & Stop, Hit or Miss patterns.
Constancy help flow state start triggering

12.Wanting the easy, quick fix now.

13.Letting the "small stuff" get in the way or bog you down.

14.Not knowing what your priorities are.

15.Playing the Victim Mentality: "There's nothing I can do".
Logic say that if you do nothing nothing will happen.

16.Believing that opportunity has passed, or the best years are long gone.
“You are never too old to set another goal or to dream a new dream.”
-C. S. Lewis

17.Sitting back and fading after a taste of success.
“Success is not final, failure is not fatal: it is the courage to continue that counts.”
-Winston Churchill

18.Not looking for more opportunities to grow.
Stagnation is the enemy too flow state

19.Doing just enough to get by.

20.Low self esteem in your capacity to do what you set on doing.

Sorry for this long post but it think it worth it.

My Sketchbook
The journey of an artist truly begin when he can learn from is own error.
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#2
Wink 
Really needed this one thanks buddy!
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#3
Thank you, I appreciate it.
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